LSCC Operating Guidelines

Terms of Reference:

• The Lambton Safe Community Council is a community-wide injury prevention effort that    will address safety in all areas of the community including workplace, home, traffic, farm, recreation and others.
• The Council will be managed and directed by a Board of Directors.
• Safety efforts or programs will be directed in areas where injury statistics show there       is a need.
• Ongoing safety efforts or programs must be supported by a measurable reduction in      injury statistics.
• Minutes must be prepared and retained in the office for all committee meetings.

The Board of Directors:

Purpose: 

to oversee and direct the efforts of the organization

Specifically:

• set long term strategies and goals              
• monitor the work of sub-committees to ensure they are working toward the organization's goals
• ensure fiscal responsibility of the Council and the subcommittees
• approve the plans and recommendations of the subcommittees
• identify areas in need of new or increased safety efforts
• identify where efforts are unproductive and should be stopped
• set up subcommittees and identify or approve co-chairs
• provide feedback and guidance to subcommittees

Norms:

• Meetings are held monthly on the fourth Thursday of the month unless otherwise scheduled by agreement.
• Meetings start promptly at 9:00 a.m. and finish at 11:00 a.m. unless there is a consensus or previous agreement to meet longer.
• Decisions will be by consensus.
• Members are expected to regularly attend board meetings.
• Committee chairs are expected to attend board meetings and present a status   report.  Where this is not possible, a delegate should be sent.
• Committee and other reports should be provided to the LSCC Coordinator in Word format where possible.
• An agenda will be prepared for each meeting and distributed with the minutes of  the previous meeting two  weeks prior to the meeting.
• Members are expected to review the minutes prior to the meeting and prepare appropriately for the meeting so decisions can be made quickly and efficiently.
  

Sub-Committees:

Purpose: 

Sub-committees or ‘working’ committees are formed to plan, organize and conduct the work of the Safe Community Council. 

Specifically:

• plan, organize and conduct injury prevention activities
• prepare a budget 
• report committee status at the board meetings
• measure the success of the injury-prevention activities conducted recommend to the board new activities to be conducted
• prepare a project report for the board at the culmination of each major activity.
  The report should identify the purpose of the project, what was done, and included  success measures and recommendations for future.
• recruit members as needed to ensure there is an adequate number of members to    conduct the work and that there is adequate representation from affected groups     and people or groups with the needed expertise.

Sub-committee Norms:

• sub-committees will have two co-chairs
• meetings are held on a regular basis
• decisions will be by consensus
• minutes will be recorded for all meetings and submitted to the LSCC Coordinator

Committee Chair Terms of Office:

• term of office for committee chairs should be a minimum of two
  years and a maximum of three years
• co-chairs should alternate such that one chair is in their second
  year and the other is in their first year

Volunteer with Lambton Safe Community Council:

If you are able and willing to become a volunteer or committee member of the Lambton Safe Community Council, please complete the Application Form or contact the LSCC Executive Director, Diane Sparling, at 519-344-0026.